Operations Coordinator
About the Role
Position Summary:
Nevus Outreach is seeking a highly organized and detail-driven Operations Coordinator to support the day-to-day administrative, operational, and data systems that keep our organization running smoothly.
This role blends administrative coordination, CRM, and donor data management, event logistics, and internal systems support. The ideal candidate is proactive, systems-minded, and thrives in a behind-the-scenes role that enables leadership and programs to operate efficiently and effectively.
What You’ll Gain:
A central role supporting operations for a global rare disease nonprofit
Hands-on experience with CRM systems, automation tools, and operational workflows
Exposure to nonprofit fundraising, compliance, and event execution
The opportunity to directly support leadership and improve organizational efficiency
A flexible, remote role where your work strengthens the foundation of mission delivery
Responsibilities:
In this role, you will:
Operations & Administrative Support (Primary Focus ~50%)
Coordinate internal meetings, staff scheduling, and occasional travel logistics
Send meeting invitations, confirmations, and reminders
Maintain shared organizational calendars and scheduling systems
Support leadership with administrative coordination and task follow-up
Organize and maintain internal files within Google Drive and shared systems
Format documents, reports, and presentations as needed
RM & Data Management (Primary Focus ~25%)
Enter and update constituent records in Bloomerang
Record donor interactions, notes, and engagement activity
Upload event attendee lists and manage donor imports
Support automations and integrations (Zapier workflows)
Monitor donation tracking and ensure data accuracy across systems
Fundraising & Reporting Support (~10%)
Assist with donation acknowledgments and tracking
Maintain donor reports and fundraising spreadsheets
Support campaign tracking and reporting efforts
Pull basic CRM reports for leadership and internal use
Compile data for board reports and organizational updates
Event Administration (~10%)
Maintain registration and RSVP lists for events
Track sponsorship outreach, contacts, and commitments
Coordinate vendor information and logistics
Maintain event planning documents and timelines
Support pre-event preparation and administrative needs
Compliance & Operational Oversight (~5%)
Maintain compliance across required states (fundraising registrations and employment requirements)
Track and maintain charity ratings and certifications (e.g., GuideStar/Candid)
Ensure insurance documentation and Certificates of Insurance (COIs) are current
Support documentation needed for audits and governance
Human Resources Support
Coordinate employee, contractor, and board onboarding processes
Manage contract signature requests and documentation
Track contract status and renewal timelines
Support employee and contractor evaluation tracking
Maintain training and compliance documentation
Qualifications:
Strong organizational skills with exceptional attention to detail
Experience in administrative support, operations, or nonprofit settings
Comfort working within CRM systems (Bloomerang experience a plus)
Ability to manage multiple tasks and deadlines simultaneously
Strong written and verbal communication skills
Ability to work independently and proactively problem-solve
Systems-oriented mindset with a focus on efficiency and accuracy
Bonus (not required):
Experience with nonprofit operations, donor databases, Zapier or automation tools, event coordination, or compliance processes.
Time Commitment & Compensation:
This independent contractor role is compensated at $18.00–$22.00/hour, based on experience
Anticipated 15-20 hours per week
Remote-first, with some availability during Eastern/Central U.S. business hours
Start Date: Early May
Initial evaluation period of 90 days, with opportunity for continued engagement
Required attendance to support the Nevus Outreach Conference, July 25-28, 2026