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Conference FAQ
CONFERENCE FAQs
Attendance:
Q: How many people are attending the conference?
As of July 3rd, we have:
333 individuals from six countries
104 families
12 teens
37 kids 8-12 years
70 kids under 8 years
Q: How many people attending the conference have a giant nevus?
As of July 3rd, we have:
30 adults with a giant nevus
6 teens with a giant nevus
62 children with a giant nevus
Ground Transportation:
Q: Is there transportation between the airport and the hotel?
Yes, there is a courtesy shuttle that runs between DFW and the Marriott Solana. You can call for the shuttle when you arrive at the airport.
Q: How far is the hotel from the DFW airport?
Approximately 10 minutes by shuttle.
Meals:
Q: What meals are included in the registration cost?
Thursday, 7/10: Breakast lunch and dinner buffets are provided
Friday, 7/11: Breakast, lunch and dinner buffets are provided
Saturday, 7/12: Continental breakfast is provided
Q: Can you accommoate dietary restrictions?
The Marriott Solana can handle a number of special dietary needs. Several people coming to the conference have already expressed their dietary needs. Email to make those arrangements.
Attire:
Q: What kind of attire is appropriate?
We are an informal group! Remember this is Texas in July. Shorts and jeans are fine, whatever is comfortable. We do encourage you to bring a light sweater, as the air conditioning can be cool sometimes in the meeting rooms. If you plan to be outdoors, it will be very hot, so don’t forget to bring a hat, sunglasses, bathing suit and sunscreen!
For the dinner dance on Friday evening, we encourage you to dress up a bit, although it’s not required.
Daycare:
Q: What ages of children are being cared for by the professional daycare?
Children 0-7 years can attend the daycare. There is no fee; daycare is paid for by Nevus Outreach so that you can enjoy the conference.
Q: Where is the daycare located?
The daycare is located right around the corner from the hotel, about a 1-2 minute walk. The roads are inside the Solana complex, not thoroughfares.
Q: Where do children attending daycare eat lunch?
Parents are welcome to pick up their children for lunch at the hotel and take them back to the daycare for the rest of the afternoon. The daycare will also provide lunch for any children who wish to eat there.
Older Kids:
Q: What activities are available for kids ages 8+?
- Thursday morning: there will be a soccer camp in the morning, followed by lunch and playtime at a nearby arcade. Kids must bring a water bottle and appropriate shoes and clothing to play soccer.
- Thursday afternoon: kids will break into groups of 8-12 years and teens to hang out and work on fun, collaborative art projects that will be auctioned at the dinner dance to raise money for Nevus Outreach.
- Friday morning: there will be a fun field trip to ‘Let’s Jump,’ where kids can release their energy playing on indoor inflatables. Socks and water bottles are required!!!
- Thursday afternoon: kids will break into groups of 8-12 years and teens again to hang out and finish their fundraiser projects.
- Kids who do not attend morning field trips will remain under supervision at a designated meeting room in the hotel.
Physician Consultations:
Q: When will I know if I am scheduled for a physician consultation?
We will email you several days before the conference to confirm that you have been scheduled for a physician consultation. You will also receive a reminder form in your registration packet when you check in at the conference.
